Part Time: Contract
Location: Calgary
Work days: Monday - Friday
Working Hours - 7:30 AM - 4:00 PM
The Muslim Association of Canada (MAC) is a nationally incorporated charity with chapters in 13 cities across Canada. We are currently seeking an Administrative Assistant to join our team in MAC Islamic School in Calgary.
Duties and Responsibilities:
Ability to multitask in a fast moving environment, meet short deadlines, prepare reports, critical thinking is imperative.
Answers telephones, relays messages, makes appointments and supplies factual information to callers.
Telephones parents concerning student absenteeism, check-outs, or early dismissals.
Assists in dealing with counter inquiries. Supplies verbal information, makes appointments, distributes forms, student numbers and other specific information. May receive and register substitute teachers. Files and searches office records.
Payroll keeper, tracking staff absences and hours in payroll system as well as approving timecards.
Managing and training staff on Fire safety/lockdowns and fire drills
May be delegated responsibility for documentation of student registrations, withdrawals, transfers, late attendance, misbehavior referrals, detentions and attendance records. May request or forward Cumulative Record Folders for transferred pupils.
May operate public address and intercom systems. Assists teachers with clerical and typing tasks. Processes incoming and outgoing mail. Maintains wall charts, bulletin boards, and other informational materials.
Management of PowerSchool, including supporting teachers with issues and/or issues with the program.
Manage student information through PASI.
Utilizes various kinds of automated equipment such as calculators.
Accesses computerized applications related to student systems, financial systems and purchasing systems.
Checks, codes, and processes various documents. Prepares lists and tabulations which may involve arithmetic calculations. Compiles standardized reports and summaries from readily identifiable data.
Maintains office supplies. Places orders and/or arranges for delivery of goods and services. Track all invoices and submit them to bookkeeping.
Prepares files for storage, moves, and stacks filing cartons, retrieves and sorts stored material.
Acts as cashier to receive monies, issues change and receipts, prepares bank deposits and prepares cash receipt records and summaries from established lists, may sell bus passes and maintain clerical records of amount received and passes issued. May assist the school's Business Office.
Performs other related duties as assigned.
Education and Qualifications:
Previous experience in office setting an asset
Ability to apply common sense understanding to carry out instructions in written, oral, or diagram form
Ability to manage office and any situations that arises
Ability to thrive in a team as well as work independently
Organized, reliable, and highly dedicated
Knowledgeable in Microsoft Office (Excel, Outlook, PowerPoint, Word, Google Sheets)
Application Form and other Documents:
Cover letter
Resume
References
Police check – working with vulnerable populations (prior to employment)
Working Conditions: Office Setting
Salary and Benefits: Dependent upon experience and qualifications
Contract length: 12 months
Expected start date: As soon as possible
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